INSTRUCTIONS to topic administrators
hh, 27 sep 2017: email to Uli, Heike, Marie, Pooyan (cc/Gordon, Diego)
Questions & Answers
| Who can submit information? |
To submit information you need to be registered as a “contributor”. For registration you create an account and an email notification that your registration has been accepted and that you have the role “contributor”. As “contributor” you can get “administrator” rights. You are “administrator” of a TOPIC FOLDER |
|
| Where to submit information? |
As “contributor” you can submit information through the right side “My Tourism 2030” portlet – and you can get “administrator” rights for a folder. After submission you can see and directly access and edit your submitted information in you “My Tourism 2030” page. |
|
|
Which information to submit? |
You can submit more than 10 types of information, e.g. contacts, files, news or events. As administrator you can see and pre-select these templates under the “folder administration” line (see picture below) in the section “subobjects”. You then can use the pre-selected templates under “type to add” If you want to submit many objects of the same type (e.g. 20 contacts) you can do this as bulk upload under “Import” or “Zip import” (e.g. pictures) If you create a “folder” (type to add: Folder) as a subfolder in your topic you can “restrict” that folder to certain user, e.g. a co-administrator. If other “contributors” submit information with a reference to your “topic” then such information is listed under “approvals”. Only after your “approval” of the information item in your “basket of approval” the information is visible to others. You as administrator can see all information under the “administration” line, sorted from A to Z. You can change the order through “Sort order” You can also mark information items and “Export” them e.g. as Excel list. You always can “Edit” information which you had submitted. You can not edit information items which other “contributors” have submitted in another folder outside your topic folder. Such information can appear as “pointers” in your topic folder linked with the respective item in another folder. You can delete or edit such “pointers”. |
|
|
How to submit the information? |
Select “Type to add” (e.g. “Contact”) and fill out the template including the marking of the related topic/s (at least your topic) and “submit” it. The contact item will then be saved under your topic. If you have marked other “topics” in the template then a so-called “pointer” will be automatically created under the other topic/s folder. |
|
|
How to edit the information? |
you can go in the A-Z list to your information item, click on the “edit” button on the right side, make your changes and “save changes” the update information. |
|
|
THIS WEEK until next skype meeting 4th oct 2017 |
|
|
